The Secretary is a core member of the Buxted Bonfire Society’s Committee and plays a vital role in the organisation’s operations. This position is best suited to someone who is well-organised, a good communicator, and able to manage administrative tasks with care and accuracy.
This is a permanent volunteer role, suitable for someone looking to get involved in the local community.
Main Responsibilities:
Meeting Administration:
Schedule committee meetings and the Annual General Meeting (AGM), ensuring all members are informed in good time.
Prepare and circulate meeting agendas in advance.
Accurately take and distribute minutes of meetings.
Maintain records of attendance and key decisions for transparency and continuity.
Communication:
Serve as the primary point of contact for all general enquiries and official correspondence.
Direct queries to relevant committee members where appropriate.
Liaise with fellow bonfire societies, local councils, community groups, and charities to support collaborative efforts and compliance.
Send out regular updates to members and volunteers regarding events, meetings, and Society news – either electronically or by post/hand, depending on the recipient.
Record Keeping:
Maintain up-to-date records of members, contacts, and key stakeholders.
Keep Society documentation organised and accessible, including policies, licences, and historical records.
Support with compiling documentation for insurance, safety plans, and event risk assessments.
Event Support:
Assist in coordinating the permits, permissions, and required paperwork for events, especially the annual Bonfire Night celebration.
Ensure all necessary forms and submissions are completed accurately and submitted on time to relevant authorities.
